My client, a financial services organisation, is seeking an experienced Office Manager to join their team on a temporary basis. This role is crucial to the smooth running of daily office operations. Due to the nature of the position, it will be fully on-site at their new offices in Dublin 4.
Job Responsibilities will include:
- Maintaining office to include, office access, dealing with external mail, arranging couriers, filing and meeting room preparation etc.
- Landlord management, ensuring facilities are fit for purpose, coordinating services into offices such as electricity, ordering stationery, coordinating repairs, and installation of office equipment, coordinating office cleaning requirements, etc
- Basic Accounts- management and filing office invoices/receipts and completing managerial credit card and staff expenses
- Maintaining the stock of office supplies, tea, coffee, cleaning supplies etc and ordering before running out
- Booking flights and other modes of transport as well as accommodation when required.
- Liaising with clients, suppliers and other staff members on behalf of the CEO.
- Manage and coordinate internal events, while liaising with the management team.
The Successful Candidate should be able to demonstrate the following;
- Excellent administrative and organisational skills essential.
- Technical aptitude with experience using MS software packages; Word, PowerPoint, and Excel
- Must work to deadlines and manage multiple tasks while maintaining a professional and courteous manner
- Ability to work independently on own initiative, using good judgement and discretion
- A mature outlook and a consistent approach to work
- Ability to demonstrate a high level of confidentiality
- Excellent interpersonal skills including strong written and oral communication skills
- The successful candidate must fit with and embrace the company culture/value system
For more information contact Ingrid on 015005922/[email protected]
