Senior Admin | Hybrid | Dublin | 45K
The Role - 3 days on site / 2 WFH
The successful candidate will provide support and administrative assistance to the Public Affairs team. This is a great opportunity to work in a new agency, using your creativity and initiative to improve the efficiency and effectiveness of their processes and build excellent relationships, internally and with external stakeholders.
This job would suit someone who thrives in a fast-paced dynamic environment, is comfortable managing multiple projects and meeting tight deadlines, with strong communications skills.
Key Responsibilities will include:
- Provide administrative assistance to the Public Affairs Lead
- Support the development and updating of core project materials including key messages, Q&A, response lines, briefings and presentations, which can be adapted for use across multiple channels and platforms
- Support the planning and organisation of meetings, workshops, and focus groups
- Ensure records are kept up-to-date and reflect latest contact and engagement activities, and maintaining records for all projects
- Ensuring policies and procedures are adhered to at all times
- From time to time the Admin Assistant may be requested to attend and take minutes at meetings
- Work collaboratively with all staff and project team members
- Ongoing prioritisation of tasks and workload ensuring deadlines are met and that the work in completed in a timely manner
- Continuously looking for ways to improve efficiency and effectiveness
- Maintenance of sensitive and confidential information
- Develop relationships with internal and external stakeholders
- Other tasks as requested by the Public Affairs team
- Ad hoc support to other departments as required
Knowledge, Skills and Experience:
- A minimum of 3 years’ experience working in a similar role
- Ability to prepare agendas and take minutes for management team meetings and manage and track follow up actions
- Strong organisational, planning, time management, project management, problem-solving, and anticipatory skills
