Our client provides a wide range of facilities management (FM) services across Ireland, Europe, and the UK. These are delivered as integrated FM contracts, in bundles or as single services, depending on client requirements. Our service areas include technical services, energy and building services, cleaning, security, front of house and consultancy.
We are hiring for a Contracts Administrator to join our team based in Swords, Co Dublin.
- 6 month contract
- Immediately available
- €16.83 per hour
- Full-time, hybrid policy
Key responsibilities:
• Raise PO’s
• Liaise with internal teams and suppliers to ensure all appropriate paperwork is in place
• Process supplier invoices – gathering all back up
• Deal with all queries in a timely and prompt manner
• Troubleshooting work not billed or cancelled
• Monthly supplier reconciliations/Submissions
• Provide and maintain accurate and up to date reports and spreadsheets to include regular updates as required to the quote log, purchase order log and invoices
• Continuous contact with suppliers to ensure timely receipt of invoices/statements
• Preparation of monthly management reports as required including the collation of information for the client report
• Ability to present monthly results to management team on a timely basis in a clear and concise manner
• Place orders for consumables as required
• Maintain the shared drive folders, ensuring that they are accurate and up to date, containing all current information
• Track Quotes/Approval
• Maintain Annual Leave Tracker
• Process technicians time sheets and overtime by inputting to core system
• Managing and overview the gathering of due diligence, assets register for all new premises.
About you:
· Previous experience raising PO’s
· Strong reporting skills are required as you will be analyzing and compiling information from various reports to present monthly to the management team
· You will be able to influence and be a great communicator as there will be a requirement to work in conjunction with senior management, operational teams and clients.
· Our turnaround times can be short and late billing can involve penalties. At these times you need to be able to remain calm under pressure and meet deadlines.
· Familiarity of technical terminology relating to the Facilities Management industry desirable
· By nature you will be cheerful and self-motivated, with the ability to work on own initiative and as part of a team.
· Be inquisitive and challenge current processes in place. Review how you are doing things regularly and see if there is a more efficient and effective way to complete a task.
Company Benefits:
· 22 days annual leave (increasing to 1 extra day per year up to a max of 25 days)
· Annual leave purchase scheme (buy up to 5 extra days of annual leave per year)
· Company sick pay
· Free virtual GP service
· Access to our Employee Assistance Programme (EAP)
· Mi Recognition (Thanking employees for a job well done ranging from €25 - €250)
· Talent Referral Scheme (Earn €100 - €3000 for referring a friend)
· Long service awards (Ranging from €50-€300)
· Mi Deals (Fantastic savings at high street stores)
· A non-contributory life assurance scheme
· Personal Retirement Savings Account (PRSA) scheme
· Save as you Earn Scheme
· Bike2Work Scheme
· Tax Saver Scheme
· Educational Support
· Learning & development (access to 200 courses on our L&D platform)
Please share CV to Shauna at [email protected]
#CplOS25
