Job Specification
Administrator for a leading university in Dublin city centre
Department: Recruitment Team
Location: Pearse Street
Working Arrangement: Hybrid (office attendance approximately 2–3 days per week, subject to operational requirements and agreement with line manager)
Hours: 35 hours per week 9-5
Contract Duration: From as soon as possible until mid-February (end date TBC)
Role Purpose
The Recruitment Administrator will provide high-quality administrative and operational support to the Recruitment Team, ensuring the efficient handling of recruitment-related enquiries, candidate processes, and financial administration in line with university policies and procedures.
Key Responsibilities
- Proactively manage and respond to daily candidate and hiring lead enquiries, ensuring timely resolution, appropriate escalation where required, and accurate logging of all requests.
- Act as a first point of contact for recruitment-related queries, delivering a professional and responsive service.
- Provide comprehensive administrative support to the Recruitment Team, including:
- Drafting and posting job advertisements
- Scheduling interviews and coordinating interview logistics
- Collating and preparing candidate applications for shortlisting panels
- Maintain accurate and up-to-date recruitment records and documentation in line with data protection and institutional requirements.
- Process payments, invoices, and purchase orders accurately and in compliance with university financial procedures, including use of iExpenses.
- Support the smooth running of recruitment campaigns by meeting deadlines and ensuring a positive candidate and stakeholder experience.
- Assist with other recruitment and HR-related administrative duties as required.
Essential Skills & Experience
- Proven experience in an administrative role.
- Strong organisational skills with the ability to manage multiple tasks and competing priorities.
- Excellent written and verbal communication skills.
- High level of accuracy and attention to detail.
- Confidence in dealing with a range of stakeholders in a professional and courteous manner.
- Competent IT skills, including experience with Microsoft Office (Word, Excel, Outlook).
- Ability to work independently while also contributing effectively as part of a team.
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