Facilities Coordinator
Location: Dublin (Central)
Salary: circa €45,000 per annum
Are you a skilled facilities professional ready to step into a key operational and supervisory role in a high-profile head quarters for administrative and support functions for a medical facility. We are currently recruiting a Facilities Coordinator on behalf of a prominent public sector organisation based in central Dublin. This is an exciting opportunity to contribute to the efficient running of essential health service buildings, working closely with internal teams, contractors, and external service partners.
The Role
As Facilities Coordinator, you will oversee day-to-day facilities operations including maintenance, security, cleaning, utilities, and waste management. You will be responsible for ensuring that service delivery aligns with agreed SLAs and that all work is carried out in accordance with statutory regulations and best practice in safety and sustainability.
This role combines both managerial and administrative responsibilities, and requires the ability to supervise staff, manage contractor performance, and liaise effectively with stakeholders at all levels.
Key Responsibilities
- Manage soft and hard services including cleaning, maintenance, security, waste and utilities
- Monitor utilities consumption and ensure cost efficiency
- Coordinate fire safety systems, alarm testing, and training
- Oversee permit access, compliance, and risk assessments
- Liaise with landlords and managing agents for leased premises
- Maintain and update records, databases, and maintenance logs
- Supervise team performance and foster a positive working environment
- Support audit processes, budget monitoring, and procurement procedures (IFMS/SAP)
- Promote sustainability across water, waste, and energy use
- Ensure high standards of customer service and administrative support
You will bring:
- Experience in a facilities coordination or management role within a complex operational setting
- Strong working knowledge of building management systems, risk assessment, and contractor supervision
- Proficiency in Microsoft Office, email systems, and SAP or IFMS financial software
- Excellent interpersonal and communication skills, with a proven ability to build strong working relationships
- A high level of organisation, initiative, and ability to manage multiple priorities
- A commitment to service excellence and continuous improvement
Eligibility Criteria
To apply, candidates must:
- Meet one of the educational requirements outlined in the relevant public sector recruitment criteria (e.g., Leaving Certificate, QQI Level 6, or relevant clerical officer experience)
- Possess a satisfactory level of experience, knowledge, and ability for the role
- History with a statutory health agency, or a Section 38 organisation is desirable
Why Apply?
- Contribute to the continued delivery of essential health services
- Join a supportive team in a vital area of public sector operations
- Develop your career in facilities and building management with real scope for impact
Send your CV and a detailed summary of your relevant experience to ; [email protected]
