Our client is a fast-growing tech company are seeking a Temporary Office Manager to step in and ensure the smooth day-to-day running of the office during a busy period. This is a hands-on role suited to someone organised, approachable with excellent administration skills. Candidates should be available for an immediate start for a 6 month temporary contract.
Manage the day-to-day operations of our Dublin office, including facilities maintenance and repair, events, processes, policies, and communications. This includes:
- Serving as the in-person, main point of contact for all Dublin office needs and questions.
- Monitoring, ordering, and stocking office supplies, snacks, and beverages in alignment with usage and our set budget.
- Actively monitor the office for facilities concerns and facilitate timely repairs with building management.
- Actively monitor our vendors’ work, ensure they’re fulfilling their SLAs
- Help employees troubleshoot issues with office equipment
- Help employees book conference rooms for team offsites and other ad hoc events held in the Dublin Office. Track usage to ensure that we’re not booking more meetings or offsites than we have capacity to support.
- Own the planning and execution of our Dublin office programming, including:
- Our monthly Dublin office happy hours
- Our two large summer and Holiday Celebrations
- Help support employees hosting special events in our Dublin office as needed
- Drive larger projects like overseeing our move into a new office and preparing our new space for its opening.
- Work with our Senior Global Workplace Manager and Dublin Site Leads to build programming and processes for our Dublin office that drive functionality, culture, and office attendance.
- In addition to directly managing the Dublin office, this person will also support our global, company-wide Workplace programs by contributing to team OKRs/KPIs and driving assigned special projects (i.e. sourcing and vetting new Workplace vendors, helping launch new Workplace programs).
How to be successful in this role:
- Prior experience with office or facilities management, including developing and executing on employee programming and events.
- Operate with a high sense of ownership and attention to detail.
- Have excellent organizational, administrative, and problem solving skills.
- Have excellent professional verbal and written communication skills and be able to communicate with team members across all levels effectively.
- Confident with technology and able to pick up new systems quickly. Have working knowledge of G-Suite (for calendar, email, and docs), Slack, and Zoom are a must.
- Be able to leverage the tools at hand to drive your workflow.
- Have a positive, can-do attitude and enjoy working collaboratively with your team and cross-functional partners
Contact Ingrid on 015005922/[email protected] for more information.
