Flexsource NI are recruiting for a Purchase to Pay Officer in the Newry area on a temporary full time basis, paying £15.74 per hour
Job Purpose:
The Purchase to Pay Officer will support the Purchase to Pay Supervisor in delivering an efficient, accurate and compliant Purchase to Pay (P2P) service. The post holder will provide a comprehensive financial service that meets the operational needs of the Council, regulatory bodies and statutory agencies, ensuring all transactions are processed in line with Council policies and audit requirements.
Responsibilities:
- Administer the Council’s Purchase to Pay systems, including raising purchase orders, processing PO and non-PO invoices, and maintaining accurate cost coding.
- Provide advice and support to staff on purchase orders, payments and system use via the P2P helpdesk.
- Process creditor payments for Revenue and Capital expenditure in line with Council policies and audit regulations.
- Maintain and review supplier records, purchase ledgers and approval workflows, ensuring data accuracy and compliance.
- Operate BACS, manual payments and imprest systems, including reconciliations of bank and petty cash accounts.
- Prepare weekly payment runs, bank lodgements and income summaries across Council departments.
- Administer subsistence payments, CIS deductions, VAT information and pro-forma invoices.
- Produce financial reports, journals, accruals and month-end/year-end information as required.
- Liaise with internal and external stakeholders, including suppliers, contractors, auditors and Council departments.
- Support service delivery through training, supervision, compliance, record-keeping and deputising for the Purchase to Pay Supervisor when required.
Essential Requirements:
- Experience working in a financial, accounting or purchase-to-pay environment, processing a high volume of financial transactions.
- Experience using financial or purchase-to-pay systems, with accurate data input and reporting.
- Knowledge of financial controls, audit requirements and governance procedures.
- Strong organisational, communication and stakeholder-liaison skills, with a high level of accuracy and attention to detail.
Desirable Criteria:
- Experience of working within a local government or public-sector finance environment.
- Experience using systems such as Pecos, SUN, Vision, Konducta or similar financial systems.
- Knowledge of BACS payments, VAT returns or Construction Industry Scheme (CIS) administration.
- Experience of training, mentoring or supervising staff
Apply today, or for more information contact Ciaran at Flexsource
Job Purpose:
The Purchase to Pay Officer will support the Purchase to Pay Supervisor in delivering an efficient, accurate and compliant Purchase to Pay (P2P) service. The post holder will provide a comprehensive financial service that meets the operational needs of the Council, regulatory bodies and statutory agencies, ensuring all transactions are processed in line with Council policies and audit requirements.
Responsibilities:
· Administer the Council’s Purchase to Pay systems, including raising purchase orders, processing PO and non-PO invoices, and maintaining accurate cost coding.
· Provide advice and support to staff on purchase orders, payments and system use via the P2P helpdesk.
· Process creditor payments for Revenue and Capital expenditure in line with Council policies and audit regulations.
· Maintain and review supplier records, purchase ledgers and approval workflows, ensuring data accuracy and compliance.
· Operate BACS, manual payments and imprest systems, including reconciliations of bank and petty cash accounts.
· Prepare weekly payment runs, bank lodgements and income summaries across Council departments.
· Administer subsistence payments, CIS deductions, VAT information and pro-forma invoices.
· Produce financial reports, journals, accruals and month-end/year-end information as required.
· Liaise with internal and external stakeholders, including suppliers, contractors, auditors and Council departments.
· Support service delivery through training, supervision, compliance, record-keeping and deputising for the Purchase to Pay Supervisor when required.
Essential Requirements:
· Experience working in a financial, accounting or purchase-to-pay environment, processing a high volume of financial transactions.
· Experience using financial or purchase-to-pay systems, with accurate data input and reporting.
· Knowledge of financial controls, audit requirements and governance procedures.
· Strong organisational, communication and stakeholder-liaison skills, with a high level of accuracy and attention to detail.
Desirable Criteria:
· Experience of working within a local government or public-sector finance environment.
· Experience using systems such as Pecos, SUN, Vision, Konducta or similar financial systems.
· Knowledge of BACS payments, VAT returns or Construction Industry Scheme (CIS) administration.
· Experience of training, mentoring or supervising staff
Apply today, or for more information contact Ciaran at Flexsource