Training Administrator
Job Responsibilities:
• Provide onsite administrative support combined with the Doc controller
• Act as a backup for onsite delivery support during employee vacations/time off, coordinating with remote resources as needed.
• Oversee logistics for in-person training sessions, including:
o Room setup coordination with Sodexo
o Technology troubleshooting and support
o Distribution of training materials and cafeteria/food tickets
o Liaising with instructors for smooth session execution
• Manage the printing and issuance documents
• Implement and support global compliance initiatives to enhance document control processes (CQP10-5-9).
• Oversee the distribution and flow of training documents across operational areas.
• Maintenance and tracking of On-the-Job Training (OJT) and Qualification Documents (Qual Docs), processing approximately 150+ documents monthly with an increasing volume
• Maintain and update tools to track learner qualification status ( huddle boards).
• Oversee the distribution and flow of training documents across operational areas.
• Track and maintain issuance records for OJTs/Qual Docs.
• Partner with third-party support teams to ensure accurate tracking and logging of returned OJTs.
• Organize and facilitate external training sessions, including:
o Welcoming and assisting external instructors
o Managing room setup and troubleshooting technical issues
o Coordinating room bookings
• Manage Training Purchase Orders (POs), including submission requests to the Kinsale Purchasing team.
• Oversee the maintenance and scheduling of training facilities, ensuring all training rooms are operational.
• Conduct general facility checks, technology assessments, and coordinate cleanup requests as needed.
Requirements:
• Previous experience in training administration, administrative support, document control, or training coordination role is an advantage.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational skills, with the ability to handle multiple priorities simultaneously.
• Strong attention to detail and problem-solving skills.
• Experience coordinating in-person and virtual training sessions, including logistics and setup
• Ability to troubleshoot technology issues related to training facilities and equipment
• Strong stakeholder management skills to coordinate with instructors, external trainers, and facility teams
• Strong interpersonal and communication skills
• Experience managing purchase orders and working with procurement teams
• Adaptable and a quick learner